When to Apply:

• All application materials should be submitted at least six (6) weeks prior to travel.

Minimum Requirements:

• Applicants must be undergraduate students at Chapman University, demonstrate a financial need for funding, and be in good academic standing with the University.
• Seniors are not eligible to receive funding after graduation.  To qualify, all travel must take place prior to the graduation date.
• Applications will not be accepted after the attendance of a conference.
• Incomplete applications will not be considered.
• Additional requirements may be required based on the funding source.  Refer to the Participating Funding Sources above for detailed information.

Minimum Application materials:

Presentation Proposal (only if presenting):

• Submit a 450-500 word proposal containing the presentation abstract and how it contributes to your academic career.

Letter of Support:

• Letter of Support from a faculty mentor.

Presentation Acceptance (only if presenting)

Proof of presentation's acceptance by conference or event organization with applicant's name on the document.

Estimated Costs: Provide documentation detailing ALL costs of the conference.

• Conference Fees/Registration - documentation from the conference or event organization of registration and any applicable fees.
• Lodging - documentation must be a confirmed reservation OR a screenshot of estimated expenses from the lodging establishment.  Required information - Name/address of lodging, dates of stay, nightly room cost, all applicable taxes, and fees.
• Travel:  Airfare -  documentation must include airline carrier, departure and arrival dates, airports involved, and cost including fare, taxes, and fees. Train - documentation must include train carrier, departure and arrival dates, route (stations involved), cabin level, and cost including fare, taxes, and fees. Documentation must be purchased tickets OR screenshot of estimated expense from airfare/train carrier. Personal vehicle - documentation must include a mapped-out route from Google maps reflecting round trip mileage. Car rental is not covered in the travel grant.
• Meals - documentation of the conference or event itinerary to qualify for per diem food costs.
• Additional application materials may be required based on the funding source.  Refer to the Participating Funding Sources above for detailed information.

Conference Travel - Student Organization 

This application is for students attending/traveling with a Chapman student group to attend or present at a non-Chapman University academic, leadership, or professional conference, formal academic or professional meeting/event/showcase, or public cultural event/festival for the purpose of enhancing their educational experience. The purpose of attendance shall not solely be for personal and/or career advancement.

Student groups that are coordinating an off campus retreat, bonding, social outing, etc. should not use this form and should submit the general SAFAC Funding Application via Panther Connect.

 When to Apply:

• All application materials should be submitted at least three (3) weeks prior to travel.
• Additional requirements may apply depending on the complexity of the travel. Student Clubs and Organizations (SCOs) should consult studentorgs@chapman.edu to discuss further.

Minimum Requirements:

• SCOs must submit the travel as an off-campus event in Panther Connect.
• Applicants must be currently enrolled undergraduate students at Chapman University.
• Seniors are not eligible to receive funding after graduation. To qualify, all travel must take place prior to the graduation date.
• Applications will not be accepted after attending the conference.
• Incomplete applications will not be considered.
• The details of the travel must meet all University policies and applicable, federal, state, and local laws.

 Application Materials - ALL DOCUMENTS MUST BE IN PDF FORM

President's Statement - 450-500 word statement regarding the travel and why each student was chosen to attend. Include any conference requirements and officer positions

Student Statements - Each student should submit a 250-300 word personal statement describing why they are interested in attending the selected conference and how it will assist in their leadership development.  Briefly describe the activities you will participate in during the conference. Combine all student personal statements into a single PDF document. Each individual statement should have the student's name.

Estimated Costs - provide documentation detailing ALL costs of the conference.

• Conference Fees/Registration - documentation from the conference or event organization of registration and any applicable fees.
• Lodging - documentation must be a confirmed reservation OR a screenshot of estimated expenses from the lodging establishment and include the name/address of lodging, dates of stay, nightly room cost, all applicable taxes, and fees.
• Transportation

1. Airfare - documentation must include airline carrier, departure and arrival dates, airports involved, and cost including fare, taxes, and fees. 
2. Train - documentation must include train carrier, departure and arrival dates, route (stations involved), cabin level, and cost including fare, taxes, and fees.
3. Personal vehicle - documentation must include a mapped-out route from Google maps reflecting round trip mileage based on IRS standard mileage rate.

• Meals - documentation of the conference or event itinerary to qualify for per diem food costs. Funding may only be provided for meals not provided by the conference.

Optional: proof of acceptance by conference or event with applicant's name on the document (if available).